The three Inbox folders — Inbox, Saved, Trash
Not an Archive, but a Workspace
Many monitoring tools treat their inbox like an archive: Everything ends up there, and eventually you have to search through it. Picasa’s inbox works differently. It’s a workspace with a clear flow principle.
Every update that comes in first lands in the Inbox. There, it waits for a decision: is it relevant or not? That decision is your actual contribution. Picasi does the rest.
The Three Folders
The Inbox contains everything new that hasn’t been evaluated yet. This is the list you go through daily or several times a day. A full Inbox is normal—it means there’s fresh content.
Saved contains everything you’ve deemed relevant. This is your curated archive. When you generate AI reports, they use content from Saved by default. Everything that ends up there has been deliberately selected.
Discarded contains everything you’ve classified as irrelevant. It disappears automatically after 28 days. You don’t have to deal with it manually.
Why Deliberately Discard?
The idea behind this is simple: An unrated update takes up space and attention. A discarded update is a deliberate decision—you’ve seen it and deemed it irrelevant. This keeps the Inbox a reliable indicator of pending tasks.
If the Inbox is always full of old updates, it loses its value as a point of reference. The “Discard” principle forces active curation, turns “Saved” into a high-quality database, and keeps the Inbox a true workspace.
What Happens to Processed Updates
As soon as an update lands in “Saved” or “Discarded,” it leaves the inbox permanently. It cannot return to the inbox from there—but it can be moved from “Discarded” to “Saved” as long as the 28-day period hasn’t expired.
After 28 days, discarded updates are permanently gone. Saved updates remain as long as your subscription is active.